TextExpander: The definitive list of use cases – over 100+ examples

September 6, 2020
3 min. read
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Table of Contents

I’m always on the lookout for new and clever ways to save time and be productive with TextExpander. This page contains many of the best time saving ideas I use personally, along with a number of other idea-generating use cases.

Note: This list is a constant work-in-progress. If you have any ideas, please share them in the comments or email me.

Transforming Text

  • Common abbreviations (ie omw >> on my way)
  • Replace acronyms (ie RFP >> request for proposal)
  • Capitalise names (ie wanda >> Wanda)
  • Capitalise acronyms (ie gdpr >> GDPR)
  • Fix typos (ie absense >> absence)
  • Easy letter accents (ie creme brulee >> crème brûlée)
  • Symbols (ie ;copy > ©️)
  • Emojis (ie ;smile >> 😄)

Templates

  • FAQs
  • Email sections (ie Best wishes / signature etc.)
  • Value proposition statements
  • Canned emails
  • Sales outreach / prospecting
  • Invoice chasing / credit control
  • Outlines
  • Blogs / articles
  • Podcast show notes
  • Journal entries

Speed & productivity

Contact info

  • Home address
  • Work address
  • Mobile phone
  • Office phone
  • Personal email
  • Work email

Fill out forms faster

  • Shopping carts
  • Website registrations

Date & time

  • Current day / time
  • Future dates / times
  • Past dates / times
  • Formatting (i.e. 1030am → 10:30 am)

Templates

  • Blog/article outlines

Web URLs

  • Email inbox
  • Personal calendar
  • Company website
  • Social media profiles/pages
  • Meeting booking page

Google maps locations/directions

  • Office location
  • Nearest parking
  • Recommended shops/cafes

Work management

  • Task delegation templates (ie. CREDIT framework)
  • Communication frameworks (ie SCI-PAB®️ Framework)
  • Meeting notes

Memory & recall

Names / identifiers

  • NATO Phonetic Alphabet (i.e. ,,a → Alpha)

Foreign language phrases

  1. Hello / Welcome
  2. How are you?
  3. I am good/well
  4. Please
  5. Thank you
  6. Have a nice day
  7. Goodbye

Naming conventions

  • Computer files
  • Facebook custom audiences
  • Product SKUs

Company resources

  • Brand values
  • Brand assets (logos, colours etc)
  • Press pack URL
  • Standard Operating Procedures
  • Rules & protocols
  • Tips & tricks
  • Guidelines
  • Templates & checklists
  • References / “How to” lists
  • Receipt Bank upload page
  • Cloud printing URL
  • Timesheet URLs

Explainers / How to

Citations

  • Quotes
  • Book excerpts
  • Research citations

Roles & Industries

Content Creators

  • YouTube video descriptions
  • Podcast show notes
  • Affiliate links
  • Headline formulas

Client Management / Account management

  • Client Dashboard URL
  • Asana Project URL
  • Meeting Agenda URL
  • Billing URL in Xero

Customer Support

  • Canned responses

Designers / illustrators

  • Brand name (i.e. txp > TextExpander)
  • Brand colours (i.e. #green > #00bf7f)

Developers

  • Code snippets
  • WordPress shortcodes
  • Hexadecimal /RBG colour codes
  • SQL queries

Estate agents / Realtors

  • Property listing descriptions
  • Photograph naming conventions

Marketers / Social Media

  • Affiliate links
  • UTM structure
  • Hashtag bundles
  • Email Merge Fields (ie %%FNAME%%)
  • Client Brand colours
  • Client social media page URL
  • Calls to action (CTA)
  • Personalised engagement

Property / Real Estate

  • Social Media Managers
  • Calls to action (CTA)
  • Personalised engagements

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