I’m always on the lookout for new and clever ways to save time and be productive with TextExpander. This page contains many of the best time saving ideas I use personally, along with a number of other idea-generating use cases.
Note: This list is a constant work-in-progress. If you have any ideas, please share them in the comments or email me.
Transforming Text
- Common abbreviations (ie omw >> on my way)
- Replace acronyms (ie RFP >> request for proposal)
- Capitalise names (ie wanda >> Wanda)
- Capitalise acronyms (ie gdpr >> GDPR)
- Fix typos (ie absense >> absence)
- Easy letter accents (ie creme brulee >> crème brûlée)
- Symbols (ie ;copy > ©️)
- Emojis (ie ;smile >> 😄)
Templates
- FAQs
- Email signatures for each “hat” you wear [SC]
- Value proposition statements
- Canned emails
- Sales outreach / prospecting
- Invoice chasing / credit control
- Outlines
- Blogs / articles
- Podcast show notes
- Journal entries
Speed & productivity
Contact info
- Home address
- Work address
- Mobile phone
- Office phone
- Personal email
- Work email
- Job title(s) [SC]
Fill out forms faster
- Shopping carts
- Website registrations
Date & time
Templates
- Blog/article outlines
Web URLs
- Email inbox
- Personal calendar
- Company website
- Social media profiles/pages
- Meeting booking page
Google maps locations/directions
- Office location
- Nearest parking
- Recommended shops/cafes
Work management
- Task delegation templates (ie. CREDIT™ framework)
- Communication frameworks (ie SCI-PAB® Framework)
- Meeting notes
Memory & recall
Names / identifiers
- NATO Phonetic Alphabet (i.e. ,,a → Alpha)
Foreign language phrases
- Hello / Welcome
- How are you?
- I am good/well
- Please
- Thank you
- Have a nice day
- Goodbye
Naming conventions
- Computer files
- Facebook custom audiences
- Product SKUs
Company resources
- Brand values
- Brand assets (logos, colours etc)
- Press pack URL
- Standard Operating Procedures
- Rules & protocols
- Tips & tricks
- Guidelines
- Templates & checklists
- References / “How to” lists
- Receipt Bank upload page
- Cloud printing URL
- Timesheet URLs
Explainers / How to
- SOPs / Standard Operating Procedures
- Links to company handbook pages
- Links to video demonstrations
Citations
- Quotes
- Book excerpts
- Research citations
Roles & Industries
Content Creators
- YouTube video descriptions
- Podcast show notes
- Affiliate links
- Headline formulas
Client Management / Account management
- Client Dashboard URL
- Asana Project URL
- Meeting Agenda URL
- Billing URL in Xero
Customer Support
- Canned responses
Designers / illustrators
- Brand name (i.e. txp > TextExpander)
- Brand colours (i.e. #green > #00bf7f)
Developers
- Code snippets
- WordPress shortcodes
- Hexadecimal /RBG colour codes
- SQL queries
Estate agents / Realtors
- Property listing descriptions
- Photograph naming conventions
Marketers / Social Media
- Affiliate links
- UTM structure
- Hashtag bundles
- Email Merge Fields (ie %%FNAME%%)
- Client Brand colours
- Client social media page URL
- Calls to action (CTA)
- Personalised engagement
Property / Real Estate
- Social Media Managers
- Calls to action (CTA)
- Personalised engagements
Contributors
Special thanks to the following contributors:
- [SC] = Stacy L. Carlson
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